This article is for users who approve (or deny) Cognos access requests.
Cognos is a folder-based application. This means reports are stored in folders and users request access to a folder(s) that contains the reports they need.
Folders typically have a set of 2 approvers—someone who will review a folder request and determine if it is appropriate to grant access to the individual requesting it.
- primary approver
main person who will approve (or deny) the request for access to the folder and related data
- backup approver
secondary person who will serve as the approver when the primary approver is unavailable (i.e. out of the office)
NOTE: If a folder provides access to multiple packages (data sources), a folder may have 2 approvers for each additional package.
1. Coordinate With Your Primary or Backup Approver Partner
The primary approver needs to coordinate with the backup approver to approve requests when he/she will be out of of the office.
2. Review Requests in a Timely Manner
The person requesting the folder may need access to the data to do their job. Be mindful not to delay in reviewing the request.
3. Consider if the Request is Appropriate
You must determine if it is appropriate to grant access to the user requesting the folder and the reports and data it contains. Come to agreement with your primary/backup approver partner on the criteria necessary to make an approval.
You may want to consider the following criteria.
Some folders are intended only for users in a specific department(s).
For example, the Registrar folder is only granted to users who work in the Office of the Registrar.
|Has the user been granted access to a related application?||
Some reports require the user to have access to the application where the underlying data originates.
For example, to gain access to the "Departmental Reports" folder for academic departments, the user first needs to have access to Banner.
Some content is intended for users in certain level in the organization.
For example, the OSP Senior Management reports may not be appropriate for an administrative assistant.
4. Approve or Deny a Request
You (both the primary and backup approver) will receive an email when a new request is submitted. Only one of you should respond.
What happens next?
|APPROVE||Reply all to the email with the word APPROVE. No further action from you is needed.||
When all other folders requested on the ticket are approved, the request is sent to the Database Administration team for setup. Once setup is complete, the user will be notified.
Are there other folders requested in the ticket?
|Need more info||Reply to the email with additional information that you need in order to make a decision.||CAP will review your email and follow up accordingly.|
|Academic Technology Reports||Academic Technology services analysis and Academic Technology services||Catherine Zabriskie||Hong Chau|
|Alumni Relations||Financial Records Package||Pedro Lopez|
|Athletics||Financial Records Package||Pedro Lopez|
|Athletics||Student (Departmental) Package||Sherry Gubata||Robert F. Fitzgerald|
|Banner Security Reports||BannerSecurity||Mary Lepry||Linnea Wolfe|
|BioMed Sponsored Projects Reports||Sponsored Projects Package||Jennifer Quinn||Marisa Schasel|
|Campus Life||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|C-CURE Library Reports||C-CURE Transactions||Katharine T. Barnes||Mary Heather Smith|
|CIS Asset Management Reports||CIS Asset Management||Linnea Wolfe||Paul Kelleher|
|CIS Data Science||Student Package||Mark Howison||Jennifer Lane|
|CIS Data Science||Admission Package||Mark Howison||Jennifer Lane|
|CIS Developers||Jennifer Lane||Mark Howison|
|CIS Help Desk||BannerSecurity||Mary Lepry||Linnea Wolfe|
|CIS Help Desk||User License Package||Mary Lepry||Linnea Wolfe|
|CIS Operations||Mary Lepry||Linnea Wolfe|
|CIS Production Services||Mary Lepry||Linnea Wolfe|
|Cognos Activity Audit Reports (CIS Only)||Audit Package||Mary Lepry||Linnea Wolfe|
|Cognos User License Reports (CIS Only)||User License Package||Mary Lepry||Linnea Wolfe|
|Conflict of Interest Reports||Conflict of Interest||Jennifer Quinn||Marisa Schasel|
|Course Evaluation Reports||Course Evaluation||Besenia Rodriguez||Christopher Keith|
|Dean of College||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|Dean of College||Student (Departmental) Package||Sherry Gubata||Robert F. Fitzgerald|
|Departmental Reports (Academic Depts)||Student (Departmental) Package||Sherry Gubata||Robert F. Fitzgerald|
|DOC RO Reports (DOC Office only)||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|DOF Reports||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|Emergency Readiness||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|Enrollment Management||Student package||Sara Walsh||Christopher Keith|
|Enrollment Management||Student package||Sherry Gubata||Robert F. Fitzgerald|
|Faculty Reports||Faculty||Carina Hermann||Roland C Hall|
|Financial Records Reports (Legacy)||Financial Records Package||Pedro Lopez|
|Graduate School||Admission Package||Vanessa Ryan||Kelly Scott|
|Graduate School||Student Package||Vanessa Ryan||Kelly Scott|
|Graduate School||Financial Aid Package||Vanessa Ryan||Kelly Scott|
|Graduate School||Accounts Receivable Package||Vanessa Ryan||Kelly Scott|
|HR Legacy Reports||Human Resources Package||Renee Arrowood||Karen Davis|
|HR Online Employment System Legacy Reports||HR Online Employment System Legacy||Toni Tinberg||Michael Elias|
|IACUC Reports||IACUC||Susan Carton-Lopez||Rebecca Sattel|
|Institutional Research||Admission Package||Julia Bengochea||Annie Cappuccino|
|Institutional Research||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|IRB Reports||IRB Package||Susan Carton-Lopez||Rebecca Sattel|
|Labor Distribution Reports||Labor Distribution Package||Annabella Ramer||Wendy Liang|
|Labor Distribution Reports||Labor Distribution Package||Pedro Lopez|
|Medical School OAFA||Admission Package||Carol-Ann Del Pico||Linda Gillette|
|Medical School OAFA||Financial Aid Package||Carol-Ann Del Pico||Linda Gillette|
|MedRandR||Student (Departmental) Package||Carol-Ann Del Pico||Linda Gillette|
|MedRandR||Student Package||Carol-Ann Del Pico||Linda Gillette|
|Office of Continuing Education Departmental Reports||Admission||Andrea Resley||Laurie Ward|
|Office of Continuing Education Departmental Reports||Accounts Receivable Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Departmental Reports||Continuing Education Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Departmental Reports||Financial Aid Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Departmental Reports||Student Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Reports||Accounts Receivable Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Reports||Continuing Education Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Reports||Financial Aid Package||Andrea Resley||Laurie Ward|
|Office of Continuing Education Reports||Student Package||Andrea Resley||Laurie Ward|
|OSP Senior Management Reports||Financial Records Package||Jennifer Quinn||Marisa Schasel|
|OSP Sponsored Projects Reports||Financial Records Package||Jennifer Quinn||Marisa Schasel|
|OSP Sponsored Projects Reports||Sponsored Projects Package||Jennifer Quinn||Marisa Schasel|
|Provost||Financial Records Package||Pedro Lopez|
|Provost Financial Records||Financial Records Package||Pedro Lopez|
|Provost Financial Records||Financial Records Package||Sara E Walsh|
|Real Estate (Financial Records)||Financial Records Package||Pedro Lopez|
|Registrars Office||Student (Departmental) Package||Sherry Gubata||Robert F. Fitzgerald|
|Registrars Office||Student Package||Sherry Gubata||Robert F. Fitzgerald|
|Scheduling Office||Resource Scheduling Package||Darlene Williamson||Robert F. Fitzgerald|
|Scheduling Office Reports for Departments||Resource Scheduling Package||Darlene Williamson||Robert F. Fitzgerald|
|Sponsored Projects Reports for Departments||Sponsored Projects Package||Jennifer Quinn||Marisa Schasel|
|Student Accounts||Accounts Receivable Package||Wynette J. Richardson|
|UG FinAid Shared||Financial Aid Package||Kelly Duffy||Sean Ferns|
|Undergraduate Admission||Admission Package||Julia Bengochea||Annie Cappuccino|